Free tool · your numbers, in your browser
What does the manual work actually cost?
Four inputs. The calculator turns your own staffing numbers into the annual hours and dollars going to repetitive admin work. It’s your cost math — not a quote, and never our fees.
01 / The calculator
02 / The math, shown
No black box. This is the whole model — your four inputs, three multiplications:
- Annual hourspeople × hours per week × 48 working weeks
- Reclaimable hoursannual hours × automatable share (40 / 60 / 80%)
- Reclaimable dollarsreclaimable hours × fully-loaded hourly cost
Illustrative example — your inputs above are what count: 3 people × 10 hours a week × 48 weeks = 1,440 hours a year on repetitive work. At $35 an hour fully loaded, that’s $50,400 of payroll — and at a 60% automatable share, roughly $30,240 of it is reclaimable. Those are your costs being modeled, not anyone’s fees.
We use 48 working weeks instead of 52 on purpose — PTO, holidays, and ramp-up are real. If anything, the model undercounts.
Next step
Numbers are the start, not the answer.
Which workflow to automate first — and what the payback really looks like — is what the audit scopes. The first call is free either way.